There are ways to facilitate meetings and events of all sorts that encourage participation and engagement. This week, while working in Papua New Guinea and helping community leaders learn how to facilitate in isolated communities, I’ve come to understand the following.
Facilitation can help the redistribution of power dynamics in a community
Many standard meeting processes, especially those used in communities, are based on the one-to-many model: speaker to talk to the masses and then take questions; discussions in large plenary groups where women, youth and children’s voices are drowned out by male community leaders; well-intentioned NGOs bringing in pre-determined agendas of what they think is important. Using processes that reduce the opportunity for the ‘usual suspects’ to grandstand can contribute to the redistribution of power and provide a voice to those previously silenced. These processes include World Cafe, Open Space and sociometry.
Poor literacy amongst participants is no reason to abandon participation and engagement
It’s often used as an excuse – community members are generally illiterate, therefore facilitation won’t work. It’s true, many facilitation process are not appropriate if there’s poor literacy. But that’s no excuse – it’s up to us to redesign those processes so as they are friendlier for illiterate people. Examples include using smiley faces for prioritising, sociometry again, small group discussions, graphic facilitation, music and found objects. It’s just not good enough to default to one-to-many processes simply because it’s easier.
With a big nod to Rob Poynton, this has never been truer than when working in isolated rural communities. Don’t assume anything. Meetings might take place under a mango tree. It requires a big dose of letting go and noticing what is actually available to support participation and engagement.
Today I was demonstrating Open Space in a building with no walls. That led to a dilemma as to where or how to organise the agenda ‘wall’. Right in front of me was a chain link fence. I just wasn’t seeing it. When my brain finally decided to see what was actually there, instead of focusing on the walls that weren’t there, I saw the fence as the ideal agenda ‘wall’. Duh!
Storytelling can reveal the unspeakable
When people have little or no power, and are suffering terrible deprivations – physical and sexual abuse, discrimination and gender-based violence – storytelling can be a window to safely explore and share their experiences – as long as those listening are open to hearing. This listening activity encourages deep listening and is drawn from Playback Theatre. In groups of five, one person tells a short personal, true story. The others in the group are given one of the following to listen for: the story in three sentences; the essence of the story; a metaphor or image ; and what’s not said. Good listeners can listen for all of these at the same time. This activity trains us to listen with intention.
And I was reminded how a troupe of travelling Playback Theatre performers could do wonders by visiting isolated communities; hearing their stories and playing back those stories thus building connections across the community. I’ve written about that before. If I ever had access to vast amounts of philanthropic funds, this is what I’d do.
We don’t have to ‘dumb down’ facilitation
Just because people live in isolated communities, may be illiterate, and have little or no access to modern resources, are not reasons to drop our standards of facilitation. People are people, with all the same feelings, emotions, needs and wants as someone living in the most modern of cities.Community, Facilitation, Playback Theatre | Comments (4)